Kneehill County Council Minutes - October 25

MINUTES OF THE OCTOBER 25, 2011 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: CAO Kevin Miner, Assistant CAO Laurie Watt, Recording Secretary Barbara Long. ALSO PRESENT: Pete McRae - Operations Director; Brandy Hay Evans - Operations Executive Assistant.
Reeve Long called the meeting to order at 9:35 a.m.
Adoption of Agenda: Rural Physician Action Plan Conference; Mayor & Reeves - Red Deer College Event; Doctor Recruitment & Retention; Badlands Ambulance Society; Kneehill Regional Family & Community Support Services.
Clr. Wittstock moved approval of the agenda as amended. CARRIED
Clr. Hoppins moved approval of the October 11, 2011 minutes. CARRIED
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were discussed:
* Sunnyslope Water Distribution Line - Equipment down so no miles plowed since October 11th.
* Road Crew - Upon reclamation of the two mile portion of the Marten Project road, the road crew will be done for the season.
* Bridge File 75936 (S.W. 12-29-22-W4) ñ To be completed on October 26, 2011.
* Huxley Drainage - Work should be completed by the end of the week.
* Used Vehicle Sale - Direction on disposal requested.
Clr. Calhoun moved that Council authorize Administration to proceed with the sale of the used vehicles as directed by Council. That direction being:
1. Contact the highest bidders and advise of the reserve bid set on each vehicle to see if they are willing to match the reserve;
2. If not, re-advertise with the reserve bid with the vehicles to be sold on a first come first served basis;
3. Any unsold vehicles to be sent to public auction. CARRIED
* CN/Viterra Crossing #52.75 Update - CN has advised that the County has to obtain a work permit from CN prior to any repair work commencing. Unable to proceed with the necessary structural work until spring. An engineering report will be obtained and it will be a priority item for 2012.
* Clr. Calhoun requested the water staff be commended for the professional and prompt service provided while installing risers. She also noted that Lowell had expressed thanks to the County and staff for the cooperation and assistance in the Sunnyslope Water Service Area project.
Torrington Gopher Statue Repair
Clr. Calhoun moved that Council approve ordering the hat for Torrington's Clem T GoFur statue, from Sign Craft at a cost of $1,160.00 plus shipping, packing and taxes and to have the hat installed in the spring of 2012. CARRIED
Water Modeling Application (Brady Tullikopf-NE22-31-23-W4 Mt Vernon Waterline)
Clr. Calhoun moved approval of the waterline connection request as recommended. CARRIED
Clr. Holsworth moved the meeting go in camera at 10:08 a.m. CARRIED
Debi Moon left the meeting at this time.
Clr. Calhoun moved the meeting back in regular session at 10:15 a.m.
Debi Moon re-entered the meeting at this time.
STARS representative, Pamela Ison Reilander, Major Gifts Manager, entered the meeting at 10:15 a.m.
Clr. Holsworth moved that Council approve Netook Construction to upgrade RR 22-4, along the west boundary of the S.W.9-29-22-W4 for $38,210.00 plus GST. CARRIED
Pete McRae and Brandy Hay Evans left the meeting at 10:15 a.m.
The meeting recessed from 10:15 a.m. until 10:28 a.m.
Pamela Ison Reilander, STARS representative, provided Council with a power point presentation on the STARS vision and mission which are supported by four pillars of activity. The four pillars of activity include emergency medical communications, patient care & transport, education & research and fundraising & community partnerships. Ms. Ison Reilander concluded by inviting Kneehill County to consider a donation of $2.00 per capital payable over a two to five year period.
Pamela Ison Reilander left the meeting at 10:45 a.m.
Financial Reports
Bank Reconciliation as of September 30, 2011
Clr. Wittstock moved that Council approve the Bank Reconciliation report as presented. CARRIED
Business Arising from Previous Minutes
Policy and Bylaw Changes -Video Conferencing
Clr. Calhoun moved that Council table this agenda item until later in the Council meeting. CARRIED
Royal Canadian Legion Military Service Recognition Book
Clr. Wittstock moved that Council provide support to the third Annual Alberta/ Northwest Territory Royal Canadian Legion "Military Service Recognition Book" with the purchase of a business card size advertisement at a cost of $250.00. CARRIED
Clr. Hoppins moved that Council approve the allocation of conditional operating funding under the MSI program for 2011 for the following additional item: Joint Fire Services Operating Expenses in the amount of $40,000.00. CARRIED
Debi Moon, Reporter for The Capital, entered the meeting at 8:53 a.m.
2012 Strategic Planning Priorities and Action Plans
Clr. Calhoun moved that Council receive as information. CARRIED
Clr. Hoppins moved that Council direct Administration to amend the 2012 budget to include support, in the amount of $15,000, to the School Resource Officer, with continued support to be reviewed in 2013.
A recorded vote was requested. In favour: Reeve Long, Clr. Holsworth, Clr. Hoppins, Clr. Calhoun, Clr. Painter, Clr. Wittstock and Clr. Keiver. Against: None CARRIED UNANIMOUSLY
Town of Trochu Community Showcase and Flapjack Fiesta
Clr. Calhoun moved that Council approve a sponsorship of $200.00 for this event and authorize the attendance of Clr. Hoppins and Clr. Painter. CARRIED
AAMDC Opposition Panel Discussion
Clr. Painter moved that Council direct Administration to provide the AAMDC with the issues and topics they have selected. CARRIED
Supper Invitations from ATCO & MPE - AAMDC Convention
Council directed Administration to provide ATCO and MPE with the numbers of those able to attend.
Three Hills & District Chamber of Commerce Magazine Support Request
Clr. Calhoun moved that Council provide support to the Three Hills & District Chamber of Commerce magazine with the purchase of a business card size advertisement at a cost of $295.00 plus applicable GST. CARRIED
Rural Physician Action Plan (RPAP) Award
Clr. Calhoun moved that Council authorize the attendance of Reeve Long at the RPAP Award event being held in Edmonton, on November 2, 2011. CARRIED
Mayor & Reeve's Meeting -Tour of Red Deer College
Council confirmed their earlier authorization for Clr. Calhoun attend the November 1, 2011 Mayor & Reeves meeting and tour of the Red Deer College.
Council and Committee Reports
Agricultural Service Board - written report by Clr. Hoppins on the October 13th ASB meeting. It was reported that the ASB had directed Bruce Sommerville, Agricultural Fieldman, to pursue the possibility of contracting the weed spraying of the highway rights of way with the new highway maintenance contractor, Carillion (replacing Ledcor).
Boomtown Trail Conference - written report by Clr. Keiver on the October 19th Boomtown Trail Conference held in Tees, Alberta.
Kneehill Medical Clinic Committee - written report by Clr. Calhoun on the October 17th meeting held at the Town of Three Hills office.
Drumheller & District Waste Management Committee -written report by Clr. Calhoun on the October 20th meeting held in Drumheller. The next meeting is scheduled for December 1 at 12:00 p.m. Clr. Calhoun suggested the recycling of agricultural plastics be discussed with Alberta Environment at the Bear Pit session at the AAMDC Convention.
Canadian Badlands Economic Development Foundation - verbal report by Reeve Long. A submission to Municipal Affairs, under the Regional Collaboration Program, for $250,000.00 for the following:
* Development of a broad Regional Tourism Investment Development Strategy
* Building of a Business Plan
* Creation of a Communications Plan
* Building of a Marketing and Packaging Plan
Clr. Hoppins moved that Council provide a letter of support, in principle, to the Canadian Badlands Economic Development Foundation submission to Alberta Municipal Affairs, under the Regional Collaboration Program, for $250,000.00. CARRIED
Doctor Recruitment & Retention Committee - written report by Reeve Long on the October 19 meeting of the Doctor Recruitment & Retention Committee.
Clr. Calhoun moved that Reeve Long be authorized to attend the Alberta Health Services Report to Community being held at 5:30 p.m. on Wednesday, November 16, 2011 at the Black Knight Inn, Red Deer. CARRIED
Badlands Ambulance Service Society - written report by Reeve Long on the October 20th meeting of the Badlands Ambulance Society meeting.
Kneehill Regional Family & Community Support Services (FCSS) - written report by Clr. Holsworth providing the highlights of the October 20th meeting. Requisition to municipalities to remain the same, with approximately $6,000 taken from reserves to balance the 2012 budget.
Clr. Wittstock moved that Council receive the Council and Committee Reports as presented. CARRIED
The meeting recessed from 11:55 a.m. until 1:14 p.m.
Barb Long was not present when the meeting reconvened and the minutes were recorded by Laurie Watt.
Correspondence Report
Three Hills & District Seed Cleaning Plant Ltd - Annual Supper and Shareholder's Meeting - Monday, November 7, 2011
Reeve Long moved that Council authorize Clr. Hoppins to attend the Three Hills & District Seed Cleaning Plant Ltd. CARRIED
Clr. Calhoun moved that Council authorize the attendance of any Clr. at their respective Remembrance Day Services. CARRIED
Clr. Calhoun moved that Council receive the Correspondence Report as presented. CARRIED
Clr. Wittstock moved that Council receive the Business Pending and Summary reports. CARRIED
Video Conferencing - Bylaw and Policy Amendments
Clr. Holsworth moved this agenda item be lifted from the table. CARRIED
Barb Long re-entered the Council Chamber at 2:20 p.m. and resumed recording the minutes.
Council reviewed and provided Administration with direction for draft policy amendments pertaining to the use of video conferencing.
Clr. Calhoun moved that Council defer further discussion of the bylaw and policy amendments needed due to the implementation of video-conferencing until the November 29, 2011 meeting. CARRIED
Clr. Calhoun moved the meeting go in camera at 2:40 p.m. CARRIED
Clr. Hoppins moved the meeting back in regular session at 3:34 p.m. CARRIED
Clr. Wittstock moved that Council direct Administration to advise Badlands Recreation Development Corporation that Kneehill County will not expropriate any property and will insist on meeting environmental requirements and an appropriately engineered road design for the Badlands Motorsports Resort project. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Kneehill County reimburse Heather Kostrosky, Kneehill County Planning Assistant, for the four days of vacation time used to assist in the Planning & Development Office of the Town of Slave Lake. CARRIED
The meeting adjourned at 3:40 p.m.