Kneehill County Council Minutes - January 10, 2012

MINUTES OF THE JANUARY 10, 2012 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Councillors: Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins.
ADMINISTRATION PRESENT: CAO Kevin Miner; Assistant CAO Laurie Watt; Recording Secretary - Barbara Long.
ABSENT: Div. 3 - Jerry Wittstock, Councillor; Div. 7 - Bobby Painter.
Reeve Long in the Chair.
Reeve Long called the meeting to order at 8:32 a.m.
Adoption of Agenda
Under Committee Reports -Kneehill Regional Partnership, Canadian Badlands Ltd.
Clr. Calhoun moved approval of the agenda as amended. CARRIED
Clr. Holsworth moved approval of the December 13, 2011 Council Meeting minutes. CARRIED
Clr. Hoppins moved approval of the November 2011 Bank Reconciliation report as presented.CARRIED
Clr. Calhoun moved that Council direct Administration provide more information on the Churchill Water Service Area Survey results at the January 24, 2012 Council meeting. CARRIED
Clr. Calhoun moved that Council direct Administration to contact service providers about providing expanded broadband internet service in those areas throughout the County experiencing poor or very poor service availability. CARRIED
Direction: Place on Business Pending Report, so that if the service providers do not make available improved internet service, Administration will bring to Council possible solutions for expanded coverage within Kneehill County.
Pete McRae, Operations Director and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9:00 a.m.
Bylaw 1520 ñ Section 9 (9.1 and 9.2)
Clr. Hoppins moved that Council approve keeping Bylaw 1520 as is and authorize the CAO to report as information to Council whenever a traffic device is altered. CARRIED
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were discussed:
* Gravel Stockpile Sites -negotiations underway with landowner. Looking at sites that do not interfere with farmland.
* Gravel Map - displayed a map showing the 500 miles of roads graveled in 2011 with a total of 147,000 tonnes.
* Road Building Program - despite rumors to the contrary, Kneehill County will still be building roads. The emphasis of the County will be on the maintenance of existing roads using County staff with contractors being hired for road building. Decisions on specific road building and maintenance will be made upon completion of the Road Study.
Clr. Calhoun moved that Council receive the Operations Summary Report. CARRIED
Clr. Holsworth moved that Council approve the 2012 Parks Plan as amended, with the 2013 and 2014 Parks Plan to be brought to a future Council meeting for consideration. CARRIED
Long Service Connection Cost Share Request - Selkirk WSA -
Clr. Calhoun moved that Council approve the cost sharing for a long service connection, as per Policy 14-10, to a maximum amount of $1,675.29, including GST. CARRIED
Pete McRae and Brandy Hay Evans left the meeting at 9:40 a.m.
The meeting recessed from 9:40 a.m. until 9:53 a.m. Debi Moon, reporter for The Capital, was present when the meeting reconvened.
New Business
Rural Community Halls Policy 15-8 Amendment - Orkney Athletic Association
Clr. Calhoun moved that Council approve the amendments to Policy #15-8 as presented. CARRIED
Community Grant Re-Allocation Request - Huxley Community Hall
Clr. Hoppins moved that Council approve the request from the Huxley Community Association to re-allocate the 2005 Community Grant funding in the amount of $2,500, with the deadline for the new project being the end of June 2012. MOTION DEFEATED
Reeve Long moved that Council request the return of the 2005 Community Grant to Non-Profit Organizations, in the amount of $2,500, due to the change of project. CARRIED
Clr. Holsworth moved that Council approve the amendments to the Congratulatory Certificate Policy 10-10 including the on-line Certificate Request Form, as presented. CARRIED
2012 Master Rates Bylaw - B1637
Clr. Calhoun moved that first reading be given to Bylaw 1637, that being the 2012 Master Rates Bylaw, establishing rates, fees, penalties and charges for various goods, licenses, permits and services. CARRIED
Clr. Hoppins moved second reading to Bylaw 1637. CARRIED
Clr. Holsworth moved that consideration to hold third reading be given to Bylaw 1637. CARRIED UNANIMOUSLY
Clr. Calhoun moved third reading to Bylaw 1637. CARRIED
Will Scott, Sr. Peace Officer and Gareth Thomas, Peace Officer entered the meeting at 10:05 a.m.
S/PO Will Scott introduced Gareth Thomas, newly hired Peace Officer, to Council. Gareth provided a brief summary of his training and experience and was welcomed to Kneehill County by Council.
Will Scott and Gareth Thomas left the meeting at 10:09 a.m.
2013 Strategic Planning Session
Clr. Hoppins moved that Council direct Administration to make the necessary arrangements for a Strategic Planning Session as per Council's recommendations. CARRIED
Central Alberta Access Prosperity Program (Partnership CAEP, RDRED and RADF)
Clr. Calhoun moved that Council appoint the CAO, Kevin Miner, or his designates, Laurie Watt, Assistant CAO and Senior Planning and Development Officer, Jerry Brett, as Kneehill Countyís representative to work in conjunction with the Central Alberta Access Prosperity Program's Business, Expansion and Investment Officer. CARRIED
Alberta TrailNet Membership/Donation Request
Clr. Hoppins moved that Council receive the request as information only.
Reeve Long requested a recorded vote.
In favour: Clr. Calhoun, Clr. Holworth, Clr. Hoppins, Clr. Keiver, and Reeve Long. CARRIED UNANIMOUSLY
Press Release of 2011 and 2012 Activities
Reeve Long moved that Council direct Administration to place communication methods on the Strategic Planning agenda. CARRIED
Council and Committee Reports
Mayor and Reeves Meeting - written report by Reeve Long on the December 11, 2011 meeting held at the Red Deer Legion.
Badlands Ambulance Services Society - written report by Clr. Holsworth on the December 14, 2011 meeting held at the Town of Drumheller.
AQUA 7 Regional Water Commission - the unapproved minutes of the December 15, 2011 minutes were presented to Council. Kevin Miner, Manager for AQUA 7, advised that written confirmation had been received from Minister Danyluk announcing that a $1,785,000 grant was approved for the refinancing costs of the Water Commission. Alberta Municipal Affairs and Alberta Transportation are providing the grant and it is dependent upon a formal financial recovery plan being revised to take into account this new funding. This grant will result in paying off the existing loan and reducing the costs to the member municipalities. A meeting between AQUA 7 and the Ministers has been scheduled for February 1st in Edmonton.
Marigold Library - the draft minutes of the November 19th Board of Management meeting were presented to Council. The per capita cost increases were discussed with it being noted it was more of a 10% increase between 2011 and 2014 than the 2% as previously reported.
Kneehill Regional FCSS - written report by Clr. Calhoun on the December 15th meeting, including the unapproved minutes. Clr. Calhoun also noted she had attended the KidSport Volunteer Appreciation Evening.
Agricultural Service Board (ASB) - written report by Clr. Hoppins on the December 20th, 2011 meeting.
WildRose Community Futures - written report by Clr. Holsworth on the January 6th, 2012 meeting, with discussion on the Community Futures Modernization Plans and the possible effect on rural based Community Futures Board. The next meeting has been scheduled for February 2, 2012.
Kneehill Regional Partnership Steering Committee - Clr. Holsworth requested agenda items from Council for the Joint Kneehill Regional Partnership meeting being held on March 22nd, 2012.
Clr. Calhoun moved this item be tabled until after the In Camera Session. CARRIED
Canadian Badlands Ltd - written report by Reeve Long on the January 5th Board meeting held in Brooks.
Clr. Calhoun moved that Council receive the Council and Committee Reports as presented. CARRIED
Correspondence Report
Item: Laurie Watt, Assistant CAO, received her Certification of Local Government Managers. On behalf of Council, Clr. Calhoun congratulated Laurie Watt on receiving this certification.
Item: Request from the Three Hills Centennial Committee for a donation or gift for presentation to the 2012 New Years Baby.
Clr. Calhoun moved that Council approve the purchase of a $100 Babies R Us gift card for presentation to the Centennial New Yearís Baby. CARRIED
Item: St. Mary's Fundraiser - Consensus of Council was to provide a silent auction item.
Clr. Calhoun moved that Council receive the Correspondence Report as presented. CARRIED
Debi Moon left the meeting at 11:20a.m.
The meeting recessed from 11:24a.m. until 11:29 a.m.
Business Pending Reports
Clr. Hoppins moved that Council receive the Business Pending reports as presented. CARRIED
Clr. Keiver moved the meeting go in camera at 11:30 am. CARRIED
Clr. Calhoun moved the meeting back in regular session at 12:35 p.m. CARRIED
Committee Reports Continued
Clr. Calhoun moved that Agenda Item #8.8 be lifted from the table. CARRIED
Kneehill Regional Partnership Steering Committee
Clr. Calhoun moved that Recreation Funding be placed on the agenda for the Kneehill Regional Partnership meeting. CARRIED
Reeve Long moved that Council approve the change of Council meeting date from February 14th to February 7th, 2012 and direct Administration to advertise the change. CARRIED
ASB Calgary Stampede Farm Family Selection
Clr. Holsworth moved that Council support the Hogg Family for the 2012 Calgary Stampede Farm Family Award with the Wagstaff Family as an alternate. CARRIED
Clr. Hoppins left the meeting at 12:28 p.m.
The meeting adjourned at 12:40 p.m.