Kneehill County Council Minutes - February 28, 2012

MINUTES OF THE FEBRUARY 28, 2012 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Councillors: Div. 2 - Carol Calhoun, Div. 4, Glen Keiver, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: CAO Kevin Miner; Assistant CAO Laurie Watt; Recording Secretary Barbara Long. ABSENT: Div. 1 - Brian Holsworth, Deputy Reeve; Div. 3 - Jerry Wittstock, Div. 6 - Ken Hoppins.
Reeve Long called the meeting to order at 8:30 a.m.
Adoption of Agenda - Trochu UFA Farm & Ranch Supply Store Grand Re-opening; AQUA 7; Doctor Recruitment & Retention Committee.
Clr. Calhoun moved approval of the agenda as amended. CARRIED
Clr. Painter moved approval of the February 7, 2012 Council Meeting minutes. CARRIED
Clr. Calhoun moved that Council receive the Bank Reconciliation as presented. CARRIED
6.1 Policy 3-6 Amendments: Convention Rate
Clr. Calhoun moved that Council table Agenda Item 6.1 until the spring of 2012 when all of Council is present to participate in the discussion. CARRIED
Clr. Painter moved that Council participate in the Carbon and Linden Community Discovery Nights but due to prior commitments Council will be unable to participate in the Acme Community Discovery Night. CARRIED
Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8:55 a.m.
Independent Order of Odd Fellows - Swalwell Cemetery Plots
Clr. Calhoun moved that Council accept the offer of 8 Swalwell Cemetery Plots from the Grand Lodge of Alberta, the Independent Order of Odd Fellows, and direct Administration to send a letter notifying them of this decision. CARRIED
Debi Moon, Reporter for The Capital, entered the meeting at 9:04 a.m.
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates.
Clr. Calhoun moved that Council receive the Operations Summary Report. CARRIED
The meeting recessed from 9:15 a.m. to 9.25 a.m.
Terry Fleming, Consultant employed by Genivar, updated Council on the Road Study data collected to date and reviewed the process used to determine the ranking of the arterial, collector and local roads. The long term plan has been based on a priority rating rather than in a completion date order. The recommendations provided by Mr. Fleming included:
* All roads need to be field evaluated on a regular basis.
* Transfer the road data into a GIS or MIMS system.
* Create funding reserves for future overlays and chip seals.
* Bridge infrastructure is numerous and aged and needs to become a priority.
Mr. Fleming will make some minor amendments to the Road Study and forward the completed document to the County.
Reeve Long thanked Mr. Fleming for providing such a comprehensive road plan for the County to use in developing a long term strategy for road and bridge improvements.
Terry Fleming, Pete McRae and Brandy Hay Evans left the meeting at 11:09 a.m.
Debi Moon left the meeting at 11:11 a.m.
Clr. Calhoun moved the meeting go in camera at 11:11 a.m. CARRIED
Clr. Painter moved the meeting back in regular session at 12:00 p.m. CARRIED
Clr. Painter moved that Council direct Administration to pay only the operational portion of the Trochu Swimming Pool invoice, as stipulated by Bylaw 692, the Trochu Rural Recreation Area bylaw. CARRIED
Clr. Keiver moved that Council authorize the attendance of Clr. Calhoun, FCSS representative and Clr. Painter, the alternate FCSS representative, at the Kneehill Regional FCSS Strategic Planning Session. CARRIED
Clr. Calhoun moved that Council receive as information and confirm the acceptance of the 2011 Federal Census total for population. CARRIED
Clr. Calhoun moved that Council approve sponsorship of the Eltrohills Dats Bus, through the Seniors Outreach Program, in the amount of two thousand dollars ($2,000) per year for a period of 3 years. CARRIED
Debi Moon re-entered the meeting at 12:08 p.m.
Municipal Sustainability Initiative (MSI) Program Summary
Clr. Painter moved that Council receive as information. CARRIED
Letter of Concern - D. Folkmann
Clr. Calhoun moved that Council direct Administration and the Reeve to address the questions asked and send a response signed by the Reeve. CARRIED
Clr. Calhoun moved that Council authorize the attendance of the Reeve at the Kneehill Historical Society's Annual Spring Supper and Evening of Entertainment on Saturday, March 31st, 2012 and direct Administration to return the free tickets. CARRIED
Clr. Painter moved that Council approve a cash donation of one hundred dollars ($100) plus the donation of a Kneehill County promotional item, to the Three Hills Victim Services Annual Steak and Lobster Fest. CARRIED
Clr. Keiver moved that Council approve a two hundred dollar ($200) sponsorship, and the volunteers needed to provide a barbecue lunch at the Three Hills General Store in support of the Habitat for Humanity 100 Hour Build project. CARRIED
Clr. Calhoun moved that Council authorize the attendance of Reeve Long and/or Deputy Reeve Holsworth at the Carbon Centennial Celebration. CARRIED
Clr. Calhoun moved that Council authorize the attendance of Reeve Long and Clr. Painter at the Trochu UFA Farm and Ranch Supply Store Grand Re-opening commencing at 12:00 p.m. on Tuesday, March 6, 2012. CARRIED
Council and Committee Reports
Central Alberta ASB Winter Session - written report by Clr. Keiver on the first meeting of the Central Zone Agricultural Fieldmen and Chairpersons. The next meeting is tentatively scheduled for mid-September in Ponoka.
Red Deer River Watershed Alliance (RDRWSA) at Mountain View County - written report by Clr. Painter on the presentation by the RDRWSA to Mountain View County on funding the alliance.
Kneehill Regional FCSS - written report by Clr. Painter on the February 16th meeting. Strategic Planning Session scheduled for April 19, 2012 commencing at 9:00 a.m.
Drumheller & District Solid Waste Association - written report by Reeve Long on the February 16th meeting. It was noted that the newsprint collection bin at the Carbon Transfer Station did not need to be emptied in 2011, so the Association wants permission to move it to a location where it will be used.
Reeve Long moved that Council receive the Council and Committee Reports as presented. CARRIED
Clr. Keiver excused himself from the meeting at 12:29 p.m. due to an appointment. As quorum was lost the balance of the agenda will be referred to the March 13th Council meeting.
The meeting adjourned at 12:30 p.m.