Kneehill County Council Minutes - July 17, 2012

MINUTES OF THE JULY 17, 2012 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 1 - Brian Holsworth, Deputy Reeve; Div. 2 - Carol Calhoun, Div. 3 - Jerry Wittstock, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: CAO Kevin Miner; Assistant CAO Laurie Watt; Recording Secretary Carolyn Van der Kuil.
Reeve Long called the meeting to order at 8:30 a.m.
Additions to the Agenda: Starland County Grand Opening; Drumheller & District Solid Waste Association; Kneehill Regional FCSS Tour of Provincial Building; Badlands Community Facility Grand Opening; Agriculture Service Board Summer Tour; Kneehill Housing; Crop Damages on Waterlines.
Clr. Hoppins moved approval of the agenda as amended. CARRIED
Clr. Calhoun moved approval of the June 26, 2012 Council Meeting minutes, as presented. CARRIED
Urban Recreation Operating Funds
Clr. Calhoun moved that Kneehill County issue cheques in the amount of $10.00 per capita based on the census numbers provided by Alberta Municipal Affairs 2011 municipal census and population list for each urban municipality with the funds to come from the strategic planning reserve. CARRIED
Clr. Hoppins moved to have Reeve Long or designate attend each Urban Municipality Council Meeting to deliver the Urban Recreation Operating Funds cheques. CARRIED
Clr. Hoppins moved to have Kneehill County contribute a total amount of $30,000 (thirty thousand dollars) distributed over the next three years at $10,000 (ten thousand) per year and that the Friends of Tro-Val have to match this donation which cannot be matched by grant money.
Clr. Calhoun moved a friendly amendment to Motion 355/12, that Kneehill County contribute a total amount of $45,000 (forty five thousand dollars) distributed over the next three years at $15,000 (fifteen thousand) per year, and that the friends of Tro-Val have to match this donation which cannot be matched by grant money, that the funds are used for equipment for the gymnasium not for the building and that the funding comes from the strategic planning budget.
A vote was taken on the amended motion. CARRIED
Drew Barnes MLA Cypress-Medicine Hat
Clr. Hoppins moved that Council direct Administration to provide Drew Barnes, MLA with acceptable dates for a meeting to discuss local infrastructure and transportation needs in Kneehill County. CARRIED
Debi Moon, reporter for the Capital, entered the meeting at 8:58 a.m.
Pete McRae, Director of Operations entered the meeting at 8:58 a.m.
The meeting recessed from 9:01 a.m. until 9:10 a.m.
Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed:
* Sunnyslope Water System -Ribbon Cutting Ceremony will take place on August 28th at the Linden North Reservoir Site at 3:00 p.m.
Clr. Calhoun moved that Council receive the Operations Summary report as presented. CARRIED
Transfer Station request from Allan Ross Excavating
Reeve Long moved that Council direct Administration to send a letter to the Town of Trochu to have them make a request to Kneehill County to allow their contractor, Allan Ross Excavating, to dispose of the old Apartment Building and the old TV Building rubble at the Kneehill County Waste Disposal Site by Torrington. CARRIED
Water Modeling Application - Mount Vernon WAS - Joe & June Kanderka.
Clr. Calhoun moved that Council approves the connection recommendation as presented. CARRIED
Clr. Holsworth moved that Council go into In-Camera at 9:43 a.m. CARRIED
Debi Moon, reporter for the Capital, left the meeting at this time.
Clr. Calhoun moved the meeting out of In-Camera at 10:00 a.m. CARRIED
Debi Moon, reporter for the Capital, returned to the meeting at this time.
Approval of Roadside Mowing RFP's
Clr. Calhoun moved that Council award JBK Oilfield Services the 2012 Roadside Mowing contract for $40.00 per ditch mile from August 1, 2012 to October 31, 2012. CARRIED
Crop damages on Waterlines
Council discussed policy #13-18 regarding crop damage compensation.
Pete McRae left the meeting at 10:14 a.m.
The meeting recessed from 10:14 a.m. until 10:21 a.m.
Mike Morton, Director of Finance, was present when the meeting reconvened.
Financial Reports - Operating Account Report; Capital Funding Report; Reserves Report.
Mike Morton reviewed the above Financial Reports with Council.
Clr. Calhoun moved that Council receive the Financial Reports as presented. CARRIED
Information Technology Plan
Clr. Wittstock moved that Council accept the 2013 IT Plan as presented. CARRIED
Mike Morton left the meeting at 10:48 a.m.
New Business Continued
Volunteer Insurance Coverage
Clr. Calhoun moved to approve the extra accidental insurance for $250.00 (two hundred and fifty dollars) that will cover volunteers up to the age of 80. CARRIED
Request for Credit - A. Greke
Clr. Wittstock moved to direct Administration to credit A. Greke for the overpayment of taxes totaling $131.70 (One hundred and thirty one dollars and seventy cents). CARRIED
Clr. Calhoun moved that Council authorize the attendance of the Reeve or designate at the Three Hills Community Discovery Night on Wednesday September 5, 2012. CARRIED
Three Hills Health Initiative - Gala to raise funds for portable ultrasound machine
Clr. Calhoun moved that Council approve a donation of $5000.00 to the Three Hills Health Initiative Charity Gala as a sponsor of the Trip Raffle or the Dinner, with funds to come from Medical Reserves. CARRIED
Community Infrastructure Improvement Fund
Reeve Long moved that Council approve submitting the Keiver's Lake Campground project for funding under the Community Infrastructure Improvement Fund. CARRIED
Clr. Hoppins moved that Council authorize attendance for those wishing to attend Starland County Grand Opening of the renovated Administration Office on Thursday, August 2, 2012. CARRIED
Council and Committee Reports
Trochu Parade - a picture was provided by Clr. Hoppins of the Kneehill County Float put into the July 1, 2012 Trochu Parade.
BMO Farm Family Awar- Written report by Reeve Long on attending the Farm Family Awards presentation with the Hogg family at the Stampede.
Debi Moon left the meeting at 11:28 a.m.
Drumheller & District Solid Waste Association - Written report by Clr. Calhoun on the Annual General Meeting held on June 21, 2012. Next meeting will be on August 16, 2012.
Kneehill Regional FCSS Tour of Provincial Building ñ Written report by Clr. Calhoun.
Badlands Community Facility Grand Opening - Verbal report by Reeve Long on attending the Grand Opening on July 4, 2012.
Agriculture Service Board Summer Tour - Written reports from Clr. Hoppins and Clr. Painter on the Agriculture Service Board Summer tour which was held on July 9-13, 2012 and was organized by Northern Sunrise County and The MD of Smoky River.
Kneehill Housing - Written report from Clr. Calhoun.
Clr. Hoppins moved that Council receive the Council and Committee Reports as presented. CARRIED
The meeting recessed from 12:00 p.m. until 1:22 p.m.
Clr. Holsworth moved the Council receive the Correspondence Report. CARRIED
Council directed Administration to look into the assessment of certain industrial/commercial sites.
Council Business Pending & Summary Reports
Clr. Wittstock moved that Council receive the Business Pending and Summary reports. CARRIED
Council directed Administration to come up with a plan for the landscaping in the front of the Kneehill Administration Building.
The meeting adjourned at 1:40 p.m.