Kneehill County Council Minutes

MINUTES OF THE JUNE 22, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 2 - Carol Calhoun, Reeve; Div. 5 - Bob Long, Deputy Reeve; Councillors: Div. 3 - Jerry Wittstock, Div. 1 - Brian Holsworth, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: CAO Kevin Miner; Assistant CAO Laurie Watt; Recording Secretary Barbara Long.
Reeve Calhoun called the meeting to order at 8:30 a.m.
The following amendments were made to the agenda: Additions: Assessment Audit; Under Committee Reports: Central Alberta Economic Partnership, Kevin Sorenson Dinner, Drumheller & District Solid Waste.
Clr. Wittstock moved approval of the agenda as amended. CARRIED
Approval of the June 8, 2010 Regular Council Meeting Minutes
Clr. Hoppins moved approval of the June 8, 2010 Regular Council Meeting Minutes as presented. CARRIED
Mike Morton, Director of Financial Services and Will Nyman, IT Technician entered the meeting 8:40 am.
Clr. Hoppins moved that Council receive the May 2010 Bank Reconciliation Report as presented. CARRIED
Clr. Painter moved that Council accept the 2011 IT Plan as amended. CARRIED
Will Nyman left the meeting at 8:48 a.m.
Clr. Holsworth moved that Council direct Administration to review and make amendment recommendations on existing investment policy #16-7 and explore the possibility of a Request for Proposal for investment services. CARRIED
Rob Mayhew, Director of Operations, entered the meeting at 8:55 a.m.
Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8:59 a.m.
Mike Morton left the meeting at 9:00 a.m.
Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates.
The following additional items were mentioned:
* Allingham Road - tender will have a July 14 closing date.
* Torrington Reservoir - approved a 7 day extension to Corix for weather days.
* Gravel - due to the extremely wet conditions and increased need for spot gravelling, Bauer Brothers were contracted to haul gravel in the northern region of the County and Gallagher for the southern portion. Crews working on the weekend to attempt to rectify the worst road conditions. Explained that haul cards were kept in order that the Operations department was aware of exactly how much gravel was hauled and to what location.
* Fence at the County yard site completed. Today fencing the Hesketh/Grainger reservoir site.
* Water problems in basements of residences serviced by County water lines being investigated. Claims must be made through individualsí insurance companies.
* Slide issue due to beaver dam discussed.
Clr. Long moved that Council receive the Operations Report.CARRIED
Rob Mayhew and Brandy Hay Evans left the meeting at 9:38 a.m.
The meeting recessed from 9:40 a.m. until 9:45 a.m.
Debi Moon, reporter for The Capital, was present when the meeting reconvened.
Business Arising from Previous Minutes: Red Deer Watershed Alliance -Integrated Management Plan & Terms of Reference.
Clr. Hoppins moved that Council endorse the Terms of Reference for the Red Deer River Integrated Watershed Management Plan.CARRIED
Clr. Long moved that Council authorize the attendance of Reeve Calhoun at the Dinosaur Golf and Country Club for a golf and dinner event being held prior to the Annual Offsite Meeting for the Alberta Urban Municipal Association Board of Directors. CARRIED
Miscellaneous Invitations: ATCO Invitation - Drumheller Passion Play
Clr. Hoppins moved that Council authorize the attendance of Reeve Calhoun at the July 11 Passion Play in order to bring greetings from Kneehill County. CARRIED
Alberta Rural Physician Action Plan (RPAP) - Cultural Awareness Workshop
Reeve Calhoun moved that Council authorize the attendance of Clr. Long at the June 29th RPAP Cultural Awareness Workshop being held in Claresholm. CARRIED
Reeve Calhoun moved that Council authorize the attendance of Clr. Wittstock as a representative of Kneehill County at the Acme 100th Anniversary celebrations. CARRIED
Three Hills Fire Hall Grand Opening Invitation
Reeve Calhoun moved a letter be sent congratulating the Town of Three Hills and the Three Hills Fire Department on their new Fire Hall and expressing regret that Council representatives will be unable to attend the June 25 Three Hills Fire Hall Grand Opening. CARRIED
Alberta Rural Municipal Administrators Association (ARMAA)
Clr. Long moved that Council approve CAO Kevin Miner letting his name stand for Vice-President of the Alberta Rural Municipal Administrators Association. CARRIED
Jerry Brett, Senior Planning and Development Officer, entered the meeting at 10:02 a.m.
Bylaw 1609 - Environmentally Significant Areas (ESAs)
Clr. Keiver moved first reading of Bylaw 1609, that being a bylaw to amend Section 9.3 "Policies" and Section 16 "Definitions" within the Municipal Development Plan Bylaw 1507 in order to reflect the adoption of a new Kneehill County Environmentally Significant Areas study (Summit Environmental Ltd., 2010). CARRIED
Clr. Long moved a Public Hearing be scheduled for Bylaw 1609 at 10:00 a.m. on July 27, 2010. CARRIED
Bylaw 1610 - Inter-municipal Development Plan - Town of Three Hills & Kneehill County.
Clr. Painter moved first reading of Bylaw 1610, the Kneehill County/Town of Three Hills Inter-Municipal Development Plan.CARRIED
Clr. Hoppins moved a Joint Public Hearing be scheduled for Bylaw 1610 at 6:00 p.m. on August 16, 2010 at the Town of Three Hills Office. CARRIED
Jerry Brett left the meeting at 10:18 a.m. CARRIED
Policy Amendments - Policies 3-7, 3-9, 3-19 and 3-19-3
Clr. Hoppins moved that Council approve the following: Policies 3-7 and 3-9 as presented with an immediate effective date; Policy 3-19 as presented with an effective date of November 2010, following the 2010 Municipal Election; and Policy 3-19-3 as amended with an effective date of November 2010, following the 2010 Municipal Election. CARRIED
Clr. Hoppins moved that Council appoint Mrs. Jody Varga as Returning Officer for Kneehill County for the 2010 Municipal Election. CARRIED
Clr. Long moved that Council approve Tuesday, October 26, 2010 at 1:00 p.m. for the 2010 Public Tax Sale date in the event that a 2010 Public Tax Sale is required. CARRIED
Clr. Hoppins moved that Council receive as information. CARRIED
Council and Committee Reports
Doctor Recruitment & Retention Committee - Clr. Long presented a written report updating Council on the Doctor Recruitment and Retention Committee.
Canadian Badlands Ltd. - Clr. Long presented a written report on the presentation by Canadian Badlands Ltd. on Dry Island Buffalo Jump.
Drumheller & District Solid Waste Association - Clr. Long presented a written report on the June 17th AGM for the Drumheller & District Solid Waste Association.
Kevin Sorenson Dinner - Clr. Long presented a written report on the June 11th -Election "Readiness" event, arranged by Kevin Sorenson's Electoral District Association.
Kneehill Regional Water Services Commission (KRWSC).
Clr. Wittstock presented a written report on the June 17 KRWSC meeting.
Environmentally Significant Areas (ESA)
Council was updated on the progress of the ESA project:
* Public meeting held June 8, and was well attended.
* First reading to Bylaw 1606 passed.
* Newly identified ESA named Perbec.
Linden Council Meeting - Road Concerns
Reeve Calhoun advised Council had attended the Linden Council meeting on June 14, 2010 and listened to their concerns regarding the main road running east/west through the Village of Linden. The Village of Linden was requested to provide Kneehill County with more information on this issue.
Central Alberta Economic Partnership (CAEP)
Reeve Calhoun presented a written report on the June 10th, 2010 CAEP Annual General Meeting.
Clr. Hoppins moved that Council receive the Council and Committee Reports as presented. CARRIED
Debi Moon left the meeting at 11:45 a.m.
Clr. Painter moved that Council receive the Correspondence Report. CARRIED
Business Pending and Summary Reports - The reports were reviewed and amendments noted.
Clr. Long moved that Council receive the Business Summary reports. CARRIED
The meeting recessed from 11:55 a.m. until 1:10 p.m.
Clr. Painter moved the meeting go in camera at 1:12 p.m. CARRIED
Clr. Hoppins moved the meeting rise from in camera at 1:35 p.m. CARRIED
There were no motions from In Camera.
Barbara Long left the meeting at 1:40 p.m. and the balance of the minutes were recorded by Laurie Watt.
Clr. Keiver departed at 1:55 p.m.
Don Johnson, President of the AAMD&C, entered the meeting at 1:55 p.m.
Gerald Rhodes, Executive Director AAMD&C, entered the meeting at 2:03 p.m.
Alberta Association of Municipal Districts &Counties (AAMD&C) Member Visit
Mr. Johnson and Mr. Rhodes provided an update on activities of the AAMD&C including the various review committees members are participating in. He identified the need for municipalities to continue to be vigilant with respect to the new Land Use Framework and what this will mean for each municipality.
Clr. Long provided comment with respect to the efforts of our region's Dr. Recruitment and Retention committee and various shortfalls in the system that are out of our control such as funding for primary health care nurses and hiring of locums when you have no doctors in the community. Mr. Johnson encouraged Clr. Long to bring a resolution forward at the Fall AAMD&C Convention to address these issues.
Clr. Wittstock provided comment with respect to the Kneehill Regional Water System and the constraints the Commission faces with respect to jurisdictional boundaries placed on the Commission by the water supplier, the Town of Drumheller.
Mr. Johnson and Mr. Rhodes thanked members of Kneehill County for their support in moving ahead issues brought forward by the Association.
The meeting adjourned at 3:00 p.m.