Kneehill County Council Minutes - July 6

MINUTES OF THE JULY 6, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 2 - Carol Calhoun, Reeve; Div. 5 - Bob Long, Deputy Reeve; Councillors: Div. 3 - Jerry Wittstock, Div. 1 - Brian Holsworth, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: CAO Kevin Miner; Assistant CAO Laurie Watt; Recording Secretary Barbara Long.
Reeve Calhoun called the meeting to order at 8:30 a.m.
The following amendments were made to the agenda: Additions: Kneehill Ambulance Society, Kneehill Housing Commission, Agricultural Service Board, Doctor Recruitment & Retention Committee.
Clr. Wittstock moved approval of the agenda as amended. CARRIED
Clr. Hoppins moved approval of the June 22, 2010 Regular Council Meeting Minutes as presented. CARRIED
Mike Morton, Director of Financial Services entered the meeting at 8:35 a.m.
Operating Account Report, Capital Fund Report, Capital and Operating Reserves Report.
Clr. Painter moved that Council receive the Financial Reports as presented.
Rob Mayhew, Director of Operations and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8:53 a.m.
Financial Investment Broker - Request for Proposal (RFP)
Clr. Hoppins moved that Council accept the RFP as presented and approve the advertising/distribution as stated in the report. CARRIED
Mike Morton left the meeting at 9:12 a.m.
Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates.
The following additional items were mentioned:
* Selkirk Water Service Area - some landowners have requested the trenching on their land be done without stripping the soil first. Save Harmless agreements to be signed prior to commencing.
* Meter Issue: At this time there are 4 residences who experienced water leaking from the existing meter connections. Staff will be replacing all water meter connections with inserts to correct this problem.
Debi Moon, reporter for The Capital, entered the meeting at 9:20 a.m.
* Grader/Train collision -reports have been provided to the insurance companies and the police.
Frank VanderKley entered the meeting at 9:25 a.m.
Clr. Long moved that Council receive the Operations Report.CARRIED
Sign Shop - Relocation/ Demolition
Reeve Calhoun moved that Council direct Administration to advertise the sale of the existing sign building locally with the condition that it must be removed a week before Scott Builders require the area. Further, in the event that the sign building canít be removed within the time allotted approval be given for the demolition of the sign shop. CARRIED
Water Service Area (WSA) Phase 3B Name
Clr. Long moved that Council approve keeping the existing name, Phase 3B of the Linden North WSA, as this name is already registered for the reservoir and the portions of the distribution line that have already been installed. NO VOTE TAKEN
Will Nyman, IT Technician, entered the meeting at 9:40 a.m.
Clr. Hoppins moved that Council table Motion #315/10 until the July 27, 2010 Council meeting. CARRIED
Additional Items Discussed:
* Bridge File 8955 (Torrington Road) approved by the Province and will be going for tender July 8th, 2010.
* Horseshoe Canyon - paving of the parking lot to commence in approximately three (3) weeks. With an estimated 1,100 people per day visiting the site, there is a large amount of garbage being disposed in the bins provided. Clr. Long reported that the Town of Drumheller might be interested in partnering with Kneehill County for garbage pick-up and maintenance.
Frank VanderKley left the meeting at 9:45 a.m.
David Derksen entered the meeting at 9:46 a.m.
Software System - Job Tracking Program.
Will Nyman reviewed the Everest Software System with Council and demonstrated how the program would work.
Due to the shortage of time available prior to the scheduled Public Hearings, Council requested Will Nyman to return later in the meeting.
Will Nyman left the meeting at 9:52 a.m.
The meeting recessed from 9:52 a.m. until 10:00 a.m.
Present when the meeting reconvened were Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie-Sam, Planning and Development Officer, and the following individuals: Royce and Debby Toews, Frank Vanderkley, David Derksen, Kees Uittenbogerd, Cory Loewen, Verel Toews, Eldo Toews, V.J. Reimer, Gene Reimer, Yvonne Ratzlaff, Frank Isaac, Rob Jantz and Bob Loewen.
Clr. Long moved the meeting recess to hear the public hearing scheduled for 10:00 a.m. CARRIED
Time: 10:01 a.m.
Clr. Long moved the meeting back in session. CARRIED
Time: 11:18 a.m.
Bylaw 1606 - Redesignation from Agricultural (A) District to Country Residential (CR) District ñ Lot 1&2, Block 1, Plan 0913156 - S.E. 32-30-25-W4
Reeve Calhoun advised those present that the Public Hearing had been declared recessed until 10:00 a.m. on September 14, 2010 in order to receive further information.
Leaving the meeting at this time were: Royce and Debby Toews, Frank Vanderkley, David Derksen, Cory Loewen, Verel Toews, Eldo Toews, V.J. Reimer, Gene Reimer, Yvonne Ratzlaff, Frank Isaac, Rob Jantz and Bob Loewen.
Clr. Wittstock moved the meeting recess to hear the public hearing scheduled for 10:30 a.m. CARRIED
Time: 11:21a.m.
Clr. Hoppins moved the meeting back in session. CARRIED
Time: 11:40 a.m.
Bylaw 1607 - Addition of Outdoor Storage Facility to the Land Use Bylaw
Clr. Holsworth moved that Council give second reading of Bylaw 1607 to amend the Land Use Bylaw to include Outdoor Storage Facilities as a Discretionary Use in the Light Industrial District (LI). CARRIED
Clr. Hoppins moved third reading of Bylaw 1607. CARRIED
The meeting recessed from 11:40 a.m. until 11:43 a.m.
Clr. Holsworth moved the meeting recess to hear the public hearing scheduled for 11:00 am. CARRIED
Time: 11:44 a.m.
Clr. Holsworth moved the meeting back in session. CARRIED
Time: 12:10 p.m.
Bylaw 1608 - Rezoning a Portion of the SW 26-29-26-W4 from Agricultural (A) to Light Industrial (LI) District - Kees Uittenbogerd
Clr. Holsworth moved second reading be given to Bylaw 1608 to amend the Land Use Bylaw by redesignating a portion of the S.W. of 26-29-26-W4 from Agricultural (A) District to Light Industrial (LI) District. CARRIED
Clr. Wittstock moved third reading of Bylaw 1608. CARRIED
Jerry Brett, Gilbert Quashie-Sam, Debi Moon and Kees Uittenbogerd left the meeting at 12:11 a.m.
The meeting recessed from 12:11 p.m. until 1:05 p.m.
Will Nyman, IT Technician, was present when the meeting reconvened.
Software System - Job Tracking Program
Will Nyman provided Council with the guidelines and functions of the Everest Software system.
Debi Moon entered the meeting at 1:20 p.m.
Clr. Long moved that Council direct Administration to proceed with the purchase of the Everest Software product, as per Option 2, with the costs out of contingency. CARRIED
Will Nyman updated Council on the status of the installation of GPS within Kneehill County. He advised that at this time the GPS system is operational on all of the Countyís graders and snow plows, the Peace Officers' vehicles, and the Emergency Services Officer's vehicle. Slated for installment next are the gravel trucks.
Will Nyman left the meeting at 1:32 p.m.
Business Arising from Previous Minutes
Policy #5-13 - Development of Undeveloped Road Allowances
Clr. Hoppins moved that Policy 5-13, Development of Undeveloped Road Allowances be re-drafted and brought to the July 27 Council meeting for consideration. CARRIED
Authorization for Land Acquisition for Shop Facility
Clr. Hoppins moved that Council formally authorize the purchase of approximately 10.6 acres ("Parcel A", Plan 4720AK, Block A and "Parcel B" NW 36-31-24-W4) from George Van Doren, for the purpose of expanding Kneehill County's yard facilities. CARRIED
Stantec Rural Water Servicing Strategy Report
Clr. Wittstock moved that Council receive the Stantec Rural Water Servicing Strategy Report as information. CARRIED
New Business
Sundre Pasture (McCall Gravel Pit) - SE 18-33-24-W5
Clr. Painter moved that Council direct Administration to arrange for Kneehill County's land parcel located SE 18-33-24-W5 to be custom sprayed with the funds to come from the gravel reserve. CARRIED
Policy #14-12B Amendments - Post Construction - Connecting to a Waterline when Adjacent to a Waterline.
Clr. Long moved that Council direct Administration to bring back an amended Policy #14-12B as per Council direction. CARRIED
Wild Pink Yonder Fund Raiser
Clr. Hoppins moved that Council authorize the donation of $300.00 to each urban centre within Kneehill County participating in this event. CARRIED
Kneehill Regional FCSS - Three Hills Community Discovery Evening.
Reeve Calhoun moved that Council participate in the Three Hills Community Discovery Evening on September 8, 2010. CARRIED
Central Alberta Economic Partnership (CAEP) - Regional Transportation Strategy
Clr. Holsworth moved that Council direct Administration to complete and submit the Response to Regional Transportation Strategy summary. CARRIED
Trochu Lions Request for Donation to Assist with Building the Bruce Guard Lion's Centre
Reeve Calhoun moved that Kneehill County sponsor a business sign, in the amount of $500.00 for display in the Lion's Bruce Guard Centre. CARRIED
Kneehill Wellness Centre - Torrington Library Program - Request for Funding Assistance
Clr. Painter moved that Kneehill County donate $600.00 to the Kneehill Wellness Centre to provide a Summer Read Program in Torrington. CARRIED
Volunteer Fire Fighter Recognition
Clr. Hoppins moved that Council authorize a letter being sent to Kevin Sorenson, M.P. Crowfoot Constituency, requesting the federal governmentís consideration of a $3,000.00 income tax credit for trained volunteer firefighters, with a copy of the letter forwarded to the Fire Management Committee. CARRIED
Tourism Red Deer Membership Request
Clr. Holsworth moved that Council receive as information. CARRIED
Debi Moon left the meeting at 2:27 p.m.
Council and Committee Reports
Red Deer River Watershed Alliance - Clr. Painter presented a written report on the June 24th Annual General Meeting.
Kneehill Ambulance Society - Reeve Calhoun presented a written report on the June 22 meeting.
Kneehill Housing Commission - Reeve Calhoun presented a written report on the June 24 meeting.
Agricultural Service Board - Clr. Hoppins presented a written report on the June 29 meeting.
Doctor Recruitment & Retention Committee - Clr. Long updated Council on the activities of the Doctor Recruitment and Retention Committee since the last Council meeting.
Clr. Painter moved that Council receive the Council and Committee Reports as presented. CARRIED
Clr. Keiver moved that Council receive the Correspondence Report. CARRIED
Business Pending and Summary Reports - The reports were reviewed and amendments noted.
Clr. Long moved that Council receive the Business Summary reports. CARRIED
Clr. Hoppins moved the meeting go in camera at 3:05 p.m. CARRIED
Clr. Long moved the meeting rise from in camera at 3:26 p.m. CARRIED
There were no motions arising from the In Camera session.
The meeting adjourned at 3:27 p.m.