Kneehill County Council Minutes - July 27

MINUTES OF THE JULY 27, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 2 - Carol Calhoun, Reeve; Div. 5 - Bob Long, Deputy Reeve; Councillors: Div. 3 - Jerry Wittstock, Div. 1 - Brian Holsworth, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter. ABSENT: Div. 4 - Glen Keiver, Councillor.
ADMINISTRATION PRESENT: CAO Kevin Miner; Assistant CAO Laurie Watt; Recording Secretary Barbara Long.
Reeve Calhoun called the meeting to order at 8:32 a.m.
The following amendments were made to the agenda: Additions: Doctor Recruitment & Retention Committee; Calgary Stampede Farm Family; Agricultural Service Board Summer Tour; Drumheller Passion Play; Golf Tournament.
Clr. Long moved approval of the agenda as amended. CARRIED
Clr. Wittstock moved approval of the July 6, 2010 Regular Council Meeting Minutes as presented. CARRIED
Approval of the July 6, 2010 Public Hearing Minutes (Bylaw 1607, Addition of Outdoor Storage Facility as a Discretionary Use to the Light Industrial District of the LandUse Bylaw)
Amendment: Identify Debi Moon as media present.
Clr. Hoppins move approval of the above referenced July 6, 2010 Public Hearing Minutes as amended. CARRIED
Approval of the July 6, 2010 Public Hearing Minutes (Bylaw 1608, K. Uittenbogerd)
Amendment: Identify Debi Moon as media present.
Clr. Wittstock moved approval of the above referenced July 6, 2010 Public Hearing Minutes as amended. CARRIED
Mike Morton, Director of Financial Services entered the meeting at 8:38 a.m.
Clr. Holsworth moved that Council receive the June 2010 Bank Reconciliation as presented. CARRIED
Rob Mayhew, Director of Operations and Lorna Yost, Operations Assistant, entered the meeting at 8:42 a.m.
Clr. Hoppins moved that the 10 Year Capital Plan be amended to reflect the direction of Council and brought to the August 17, 2010 meeting for Council consideration. CARRIED
Mike Morton left the meeting at 9:10 a.m.
Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates.
The following additional items were discussed:
* Braconnier's Campground - Council directed the decision to install a gate that could be closed in the winter to reduce vandalism at the park be made by the Operations Department, however if a gate is installed Council recommended it be placed at the entrance directly off of Highway 21, along with a Park Closed sign.
* Swalwell - in response to the flooding issues ditch cleaning has been scheduled for this year.
Debi Moon, reporter for The Capital, entered the meeting at 9:30 a.m.
* Horseshoe Canyon Parking Lot - looking into the possibility of an agreement with Drumheller regarding maintenance.
* Overlay on SH 836, from SH 575 to Highway 27, planned for September -Operations will check with Tony Chelick of Alberta Transportation regarding the planned road bans.
* Spider Plow - Save Harmless agreements have been signed by those requesting use of spider plow with no surface disturbance. Clr. Hoppins requested to see one of the sites upon completion.
* Council would like the Provincial highway from Highway 21 into Swalwell to have speed zones posted. Tony Chelick, Alberta Transportation, will be advised.
* Keiver's Lake Grand Opening of new play park area ñ scheduled for 5:20 p.m. on August 16th at Keiver's Lake for photos with representatives from the Town of Three Hills and Kneehill County Council.
Clr. Holsworth moved that Council receive the Operations Report. CARRIED
Clr. Long moved that Council name Water Service Area Phase 3B the Linden North Water Service Area as this name is already registered for the reservoir and the portions of distribution line that have already been installed. If in future, the name becomes an issue, Kneehill County to take the necessary steps to change the name. DEFEATED
Clr. Holsworth moved that Council change the name of the Linden North Water Service Area, including Phase 3B, to the Sunnyslope WSA. CARRIED
PBI Road - 4 Way Stop
Clr. Long moved that Council direct Administration to draft a bylaw removing the east/west stop signs located at the intersection of Range Road 24-0 and Township Road 32-2. CARRIED
Jerry Brett, Senior Planning and Development Officer, Gilbert Quashie-Sam, Planning and Development Officer, entered the meeting at 9:53 a.m.
Request to Farm Right of Way - Shane Ranch (D. Haller)
Clr. Hoppins moved this request be referred to the Director of Operations to deal with as he sees fit. CARRIED
C.A. Winther entered the meeting at 9:55 a.m.
The meeting recessed from 9:55 a.m. until 10:05 a.m.
Clr. Wittstock moved the meeting recess to hear the public hearing scheduled for 10:00 a.m. CARRIED
Time: 10:05 a.m.
Clr. Painter moved the meeting back in session. CARRIED
Time: 10:13 a.m.
Bylaw 1609 - Amendment of the Municipal Development Plan Bylaw 1507
Clr. Painter moved that Council give second reading of Bylaw 1609 to amend Section 9.3 "Policies" and Section 16 "Definitions" within the Municipal Development Plan (Bylaw) 1507 in order to direct the use of the Kneehill County Environmentally Significant Areas study (Summit Environmental Ltd., 2010). CARRIED
Clr. Holsworth moved third reading of Bylaw 1609. CARRIED
Jerry Brett, Gilbert Quashie-Sam and C.A. Winther left the meeting at 10:17 a.m.
Policy #5-13 and #5-13A -Development of Undeveloped Road Allowances
Discussion ensued regarding amended Policy #5-13 and draft Policy #5-13A.
Reeve Calhoun moved the meeting go in camera at 10:20 a.m. CARRIED
Debi Moon left the meeting at this time.
Clr. Holsworth moved the meeting back in regular session at 10:35 a.m.
Debi Moon entered the meeting at 10:35 a.m.
Clr. Holsworth moved that agenda item #6.1 be tabled until later in the meeting. CARRIED
Rick Vickery and Pat Peters, representatives of the Huxley Historical & Community Initiatives Society, entered the meeting at 10:37 a.m.
Huxley Ball Diamond and Playground
On behalf of the Huxley Historical and Community Initiatives Society, Rick Vickery advised Council of their interest in maintaining, operating and improving the County owned ball diamond and playground in Huxley.
Clr. Hoppins moved that Council direct Administration to prepare a 20 year lease agreement between Kneehill County and the Huxley Historical and Community Initiatives Society for the Huxley ball diamond and playground sites. CARRIED
Rick Vickery and Pat Peters left the meeting at 10:45 a.m.
Clr. Holsworth moved that agenda item #6.1 be lifted from the table. CARRIED
Policy #5-13 and #5-13A ñ Development of Undeveloped Road Allowances
Clr. Hoppins moved that Council approve Policy #5-13 with an amendment changing the maximum amount to be contributed by Kneehill County for road building from $15,000.00 to $25,000.00. MOTION DEFEATED
Clr. Long moved that Council approve Policy #5-13 as presented. CARRIED
Clr. Long moved that Council approve Policy #5-13A, amended to reflect $25,000.00 as the maximum amount to be contributed by Kneehill County for road building costs. CARRIED
Policy #14-12 Amendment -Connection to a Waterline when Adjacent to a Waterline
Clr. Holsworth moved that Council approve amended Policy #14-12 as presented. CARRIED
Trochu 911 Repeater Tower Project
Clr. Long moved that Council approve the installation of the 911 radio repeater on the RCMP Trochu Tower with the additional costs to come from contingency. CARRIED
Clr. Painter moved that Council approve Monday, October 4, 2010 for the holding of an Advance Vote for the 2010 Municipal Election with the voting station to be at the Kneehill County Administration Office between the hours of 10:00 am and 6:00 pm CARRIED
Clr. Wittstock moved that Council set the 2010 Organizational Meeting for Tuesday, October 26, 2010 at 8:00 a.m. CARRIED
Financial Support to Rural Community Halls
Clr. Hoppins moved that Council approve the amendments to Policy #15-8 as amended by Council. CARRIED
Mike Minshall, Manager Urban Infrastructure, and Kimberly MacKinnon representatives from Genivar entered the meeting at 11:05 a.m.
Genivar - Kneehill Rural Water Service Project Update
Mike Minshall provided Council with an update on the status of the water projects, highlighting the progress made in each of the phases, and noting the outstanding issues.
Mike Minshall and Kimberly MacKinnon left the meeting at 11:25 a.m.
ASB Policies
Reeve Calhoun moved that Council table this agenda item until the August 17, 2010 Council meeting. CARRIED
Council and Committee Reports
Doctor Recruitment & Retention Committee - Clr. Long presented a verbal update on the Doctor Recruitment & Retention Committee advising that in November a new physician will be operating a practice out of the Trochu Clinic.
Clr. Long reported on the July 12, 2010 Calgary Stampede Farm Family ceremony honouring the Eskeland Family from Kneehill County.
Agricultural Service Board (ASB) Summer Tour
Clr. Painter presented a written report on the ASB Summer Tour.
ATCO Invitation - Drumheller Passion Play - Reeve Calhoun presented a verbal report on the July 11th Drumheller Passion Play event she had attended as a guest of ATCO.
Central Alberta Association of Municipal Districts & Counties - Reeve Calhoun reported on the CAAMD&C Zone Golf Tournament held at the Lacombe Golf & Country Club July 9, 2010.
Clr. Painter moved that Council receive the Council and Committee Reports as presented. CARRIED
Debi Moon left the meeting at 11:40 a.m.
The meeting recessed for lunch from 11:45 a.m. until 1:00 p.m.
Clr. Wittstock was not present when the meeting reconvened.
Trevor Sowerby, Kneehill County Shop Foreman, was present when the meeting reconvened.
Clr. Long moved the meeting go in camera at 1:03 p.m. CARRIED
Trevor Sowerby left the in camera session at 1:40 p.m.
Rob Mayhew and Lorna Yost entered the in camera session at 1:45 p.m.
Lorna Yost left the in camera session at 2:00 p.m.
Clr. Painter moved the meeting rise from in camera at 2:01 p.m. CARRIED
Shop Building Tender Results
Clr. Hoppins moved that Council approve the Scott Builders fixed cost tender for the Kneehill County Shop Building at a cost of $3,962,489.00 with the pit run gravel at cost plus. CARRIED
Allingham Road Project -Tender Results - Reeve Calhoun moved that Council authorize Operations to proceed with the Allingham Road project, accepting the tender from Central City Asphalt Ltd. plus contingency, with the remaining funds to come from the road reserve. CARRIED
Clr. Long moved that Council receive the Correspondence Report. CARRIED
Business Pending and Summary Reports - The reports were reviewed and amendments noted.
Clr. Hoppins moved that Council receive the Business Summary reports. CARRIED
Clr. Painter left the meeting at 2:20 p.m.
The meeting adjourned at 2:32 p.m.