Kneehill County Council Minutes - November 19, 2013

MINUTES OF THE NOVEMBER 19, 2013 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE,
232 MAIN STREET, THREE HILLS, ALBERTA.

 

PRESENT:
Division No. 5 Bob Long, Reeve
Division No. 3 Jerry Wittstock, Deputy Reeve (Video Conf)
Division No. 1 Brian Holsworth, Councillor
Division No. 2 Carol Calhoun, Councillor
Division No. 4 Glen Keiver, Councillor
Division No. 6 Ken Hoppins, Councillor
Division No. 7 Bobby Painter, Councillor

ADMINISTRATION PRESENT:
CAO Al Hoggan
Assistant CAO Laurie Watt
Recording Secretary Carolyn Van der Kuil
Director of Operations Pete McRae
Director of Planning and
Protective Services Jerry Brett
Director of Finance Mike Morton

Reeve Long in the Chair

Reeve Long called the meeting to order at 8:33 a.m.

1.0 Agenda

1.1 Additions to the Agenda

Additions under New Business
8.10 Village of Linden Community Grant
Additions under Council and Committee Reports
10.11 FCSS Report
Additions under In-Camera
14.1 Leases

1.2 Adoption of Agenda

Councillor Keiver moved approval of the agenda as amended.

CARRIED UNANIMOUSLY

2.0 Minutes

2.1 Approval of the October 29, 2013 Organizational Meeting Minutes

Councillor Calhoun moved approval of the October 29, 2013 Organizational Meeting minutes as presented.

CARRIED UNANIMOUSLY

2.2 Approval of the October 29, 2013 Regular Meeting Minutes

Councillor Calhoun moved approval of the October 29, 2013 Council Meeting minutes as amended.

CARRIED UNANIMOUSLY

4.0 Operations

4.1 Operations Report

Debi Moon, reporter for the Capital, entered the meeting at 8:49 a.m.

Councillor Hoppins moved that Council direct Administration to draft a letter to the Minister of Transportation, regarding the condition of our Provincial highways.

CARRIED UNANIMOUSLY

Councillor Calhoun moved that Council receive the Operations Report as presented.

CARRIED UNANIMOUSLY

5.0 Finance

5.1 Financial Report

Councillor Holsworth moved that Council receive the September 2013 Financial Report as presented.

CARRIED UNANIMOUSLY

5.2 September Bank Reconciliation

Councillor Hoppins moved that Council receive the September 30, 2013 Bank Reconciliation Report as presented.

CARRIED UNANIMOUSLY

5.3 October Bank Reconciliation

Councillor Calhoun moved that Council receive the October 31, 2013 Bank Reconciliation Report as presented.

CARRIED UNANIMOUSLY

5.4 Diamond Conversion Update

Councillor Holsworth moved that Council hereby approves the revised project expenditures for the Diamond Project of $229,000 with funds to come from contingency reserve.

CARRIED UNANIMOUSLY

The meeting recessed from 9:32 a.m. to 9:42 a.m.

6.0 Planning and Protective Services

6.1 Subdivision Extension

Councillor Calhoun moved that Council hereby approves the extension of the registration timeframe for subdivision approval KNE120107 until December 26, 2013.

CARRIED UNANIMOUSLY

8.0 New Business

8.1 Human Resource Policy Amendments

Councillor Holsworth moved that Council approve the amendment to Item 14 of the Human Resource Policy as amended.

CARRIED UNANIMOUSLY

8.2 Committee Membership Amendments

Councillor Calhoun moved that the following Committees be changed to the following:
* That Councillor Wittstock becomes a Council Member Representative on the Agricultural Service Board and Councillor Hoppins becomes the Alternate.
* That Councillor Hoppins becomes a Council Member Representative on the Municipal Planning Commission.

CARRIED UNANIMOUSLY

8.3 Recreational and Leisure Capital Funding Grant

Councillor Hoppins moved that Council approve funding from the Recreational and Leisure Capital Funding Grant to the following Committees:
Carbon Outdoor Recreation Facility/Skate Park Committee- $30,000
Torrington Community Centre- $22,400
Three Hills Elks- $20,875
Town of Three Hills - $25,900

Councillor Hoppins moved to amend his original motion 519/13 to accept all four applications but withhold the funds to the Carbon Outdoor Recreation Facility/Skate Park Committee and the Three Hills Elks until they can provide Kneehill County with a sustainable operation plan and provide us details where the other funds will be coming from.

CARRIED UNANIMOUSLY

8.4 Member at Large Appointments to Boards

Councillor Calhoun moved that Council re-appoint Rick Vickery and Doug Herman as Members at Large, for a further one-year term on the Municipal Planning Commission and to re-appoint the following Members at Large to the Subdivision and Development Appeal Board:
Paul Devos
Bill Zens
Vern Crawford
Charlie Christie
Bert Jackson
Kent Knudsen
Angus Park
Steve Cullum
Dallas Dau
Dale Cameron
Dale Moran
Greg Cole

CARRIED UNANIMOUSLY

8.5 CAO Report

Councillor Holsworth moved that the CAO Report for October 2013 be received for information.

CARRIED UNANIMOUSLY

8.6 Seniors Outreach Request for Letter of Support

Councillor Hoppins excused himself from the meeting due to a possible fiduciary interest.

Councillor Hoppins left the meeting 10:29 a.m.

Councillor Holsworth moved that Council provides support to the Seniors Outreach Program in applying for the ìNew Horizons for Seniors Programî grant and direct administration to create a letter of support.

CARRIED UNANIMOUSLY

Councillor Hoppins re-entered the meeting at 10:31 a.m.

The meeting recessed from 10:31 a.m. to 10:42 a.m.

8.7 ASB Policy Amendments

Councillor Keiver moved that Council approve amendments to ASB Policies 1-1, 1-1-1 and 1-2 as presented.

CARRIED UNANIMOUSLY

Councillor Wittstock and Debi Moon left the meeting at 11:11 a.m.

8.8 Committee of Whole

Councillor Holsworth moved that Council select November 19th, 2013 at 1:00 p.m. for a Committee of the Whole meeting.

CARRIED UNANIMOUSLY

8.9 Strategic Planning Date

Councillor Wittstock re-entered meeting at 11:20 a.m.

Councillor Painter moved that Council select April 15th and 16th, 2014 as the dates for the 2014 Strategic Planning Meeting.

CARRIED UNANIMOUSLY

8.10 Village of Linden Community Grant

Councillor Holsworth moved that Council request the Village of Linden to return the $4,895.00 (four thousand eight hundred and ninety five dollars) in Community Grant money to Kneehill County.

CARRIED

10.0 Council and Committee Reports

10.1 Community Action Committee- Written report was submitted from Councillor Calhoun on the meeting she attended in Delburne on September 19, 2013.

10.2 Doctor Recruitment and Retention BBQñ Written report was submitted from Councillor Calhoun on the barbeque that was held at Keivers Lake on September 21, 2013.

10.3 Kneehill Housing-Written report was submitted from Councillor Calhoun on the meeting she attended on September 25, 2013 and a report was submitted from Councillor Holsworth on the meeting he attended on November 6, 2013.

10.4 Kneehill Regional FCSS- Written report was submitted from Councillor Calhoun on the meeting she attended on September 24, 2013.

10.5 Drumheller Solid Waste- Written report was submitted from Councillor Calhoun on the meeting she attended on October 17, 2013.

10.6 Three Hills Airport Operating Committee- Written report was submitted from Councillor Keiver on the meeting he attended on September 26, 2013.

10.7 Boomtown Trail- Written report was submitted from Councillor Keiver on the meeting he attended on September 30, 2013.

10.8 Remembrance Day Ceremony- Written report was submitted from Councillor Painter on the Remembrance Day Ceremony he attended in Huxley, AB.

10.9 Seed Cleaning Plant- Written report was submitted from Councillor Painter on the Annual General Meeting he attended for the Three Hills Seed Cleaning Plant.

10.10 Agricultural Service Board Central Regional Conference- Written report was submitted from Councillor Holsworth.

10.11 Kneehill Regional FCSS- Verbal report was provided by Reeve Long. Chairman of the Board is Flo Robinson, Village of Linden. FCSS will be moving to Provincial building on Thursday November 21, 2013.

Councillor Wittstock moved that Council receive the Council and Committee reports as presented.

CARRIED UNANIMOUSLY

11.0 Correspondence Report

Councillor Holsworth moved that Council receive the Correspondence Report as presented.

CARRIED UNANIMOUSLY

Reeve Long moved that Council accept Councillor Calhoun to attend the November 27, 2013 CAEP Annual General Meeting.

CARRIED UNANIMOUSLY

12.0 Council Follow-up Action List

Councillor Painter moved that Council receive the November 19th, 2013 Council Follow-Up Action List as presented for information.

CARRIED UNANIMOUSLY

Councillor Wittstock left the meeting at 11:48 a.m.

14.0 In-Camera

Councillor Hoppins moved that Council go into In-camera at 11:48 a.m.

CARRIED UNANIMOUSLY

Councillor Calhoun moved that Council go out of In-camera at 12:02 p.m.

CARRIED UNANIMOUSLY

Adjournment

The meeting adjourned at 12:02 p.m.