Kneehill County Council Minutes - December 17, 2013

MINUTES OF THE DECEMBER 17, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve; Councillors - Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: CAO Al Hoggan; Assistant CAO Laurie Watt; Recording Secretary - Carolyn Van der Kuil; Director of Operations - Pete McRae; Director of Planning and Protective Services - Jerry Brett; Director of Finance - Mike Morton.
Reeve Long called the meeting to order at 8:33 a.m.
Additions to the Agenda - Doctor Recruitment and Retention/Medical Building.
Clr. Calhoun moved approval of the agenda as amended. CARRIED UNANIMOUSLY
Clr. Wittstock moved approval of the November 19, 2013 Council Meeting minutes as presented. CARRIED UNANIMOUSLY
Debi Moon, reporter for the Capital, entered the meeting at 8:39 a.m.
BMO Bank of Montreal Farm Family Award
Clr. Hoppins moved to table this agenda item until later in the meeting. CARRIED
Clr. Wittstock moved that Council approve Policy# 14-1, Water and Utilities, Compensation for Crop and Land Damages as amended. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council delete Policy #14-2, Equity Water - Excess Costs from the Water and Utilities list of policies. CARRIED UNANIMOUSLY
Clr. Keiver moved that Council delete Policy #14-3, Equity Water - Hook Up Costs from the Water and Utilities list of policies. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council delete Policy #14-4, Equity - Original Boundaries from the Water and Utilities list of policies. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council delete Policy #14-5, Equity Phase I Boundaries from the Water and Utilities list of policies. CARRIED UNANIMOUSLY
Operations Report
Council directed Administration to formulate a letter to water users that if there should be a power outage, water will be available because all of the water reservoirs in Kneehill County now have back- up generators but if your home has a power outage it may affect the operation of your home sewage septic system.
Clr. Holsworth moved that Council receive the Operations Report as presented. CARRIED UNANIMOUSLY
2014 Road Master Study
Clr. Wittstock moved that Council receive for information. CARRIED UNANIMOUSLY
The meeting recessed from 9:15 a.m. to 9:24 a.m.
Clr. Holsworth moved that Council hereby approves the 2014 Capital Equipment Replacement Plan as presented. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council hereby approves the 2014 Capital Budget as presented. CARRIED UNANIMOUSLY
That Clr. Calhoun moved first reading of Bylaw 1666, repealing Bylaw 1659 and amending Bylaw 1590 the Benefitting Service Connection Fee for the Gamble Water Service Area project by amending Schedule "B". CARRIED UNANIMOUSLY
That Clr. Wittstock moved second reading of Bylaw 1666. CARRIED UNANIMOUSLY
That Clr. Hoppins moved consideration to hold third reading be given to Bylaw 1666. CARRIED UNANIMOUSLY
That Clr. Calhoun moved third reading to Bylaw 1666. CARRIED UNANIMOUSLY
That Clr. Calhoun moved that Council approve the refund of the special benefitting tax for 2013 to Roll # 2923361200. CARRIED UNANIMOUSLY
That Clr. Wittstock moved first reading of Bylaw 1667, repealing Bylaw 1660 and Bylaw 1623 and amending Bylaw 1533 the Benefitting Service Connection Fee for the Linden North - Phase 1 Water Service Area project by amending Schedule "B". CARRIED UNANIMOUSLY
That Clr. Calhoun moved second reading of Bylaw 1667. CARRIED UNANIMOUSLY
That Clr. Holsworth moved consideration to hold third reading be given to Bylaw 1667. CARRIED UNANIMOUSLY
That Clr. Calhoun moved third reading to Bylaw 1667. CARRIED UNANIMOUSLY
Clr. Painter moved that Council approve Policy 16-9, Signing Authorization Policy as presented. CARRIED UNANIMOUSLY
Norm Campion, Tim Shearlaw, Maureen Hussey and Olga Wilkinson entered the meeting at 10:03 a.m.
Delegations
Norm Campion, Town of Three Hills
Norm Campion from the Town of Three Hills was invited to Council and was presented a cheque for $25,900. The Town of Three Hills is one of the recipients of the 2013 Kneehill County Recreational and Leisure Capital Funding grant. The Town of Three Hills will use the funds to upgrade the Tower Play Park in Three Hills.
Mr. Campion thanked Council for their contribution to their project.
Maureen Hussey, Torrington Community Association
Maureen Hussey and Olga Wilkinson representatives from the Torrington Community Centre was invited to Council and were presented with a cheque for $22,400. The Torrington Community Centre is one of the recipients of the 2013 Kneehill County Recreational and Leisure Capital Funding grant. The Torrington Community Association will use the funds to upgrade the Torrington Community Hall.
Ms. Hussey thanked Council for their contribution to their project.
The meeting recessed from 10:12 a.m. to 10:19 a.m.
When the meeting reconvened Clr. Calhoun, Norm Campion, Tim Shearlaw, Maureen Hussey and Olga Wilkinson were not present.
Policy #16-2, Accounts Receivable Collection Policy
Clr. Holsworth moved that Council approve Policy 16-2, Accounts Receivable Collection Policy as presented. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council receive the October 2013 Financial Reports as presented. CARRIED UNANIMOUSLY
Planning and Protective Services
Clr. Holsworth moved to first reading of Bylaw #1665 to amend the Land-Use bylaw by re-designating the designated portion of Lot 3, Block1, Plan 071 0090 (Part of NW 15-30-21-W4M) from Agricultural (A) to Local Rural Commercial (LRC). CARRIED UNANIMOUSLY
Clr. Wittstock moved that a Public Hearing be held for Bylaw #1665 at 10:00 a.m. on February 4, 2014. CARRIED UNANIMOUSLY
Clr. Wittstock moved that, Policy 3-9 Electronic Devices, be accepted as proposed and amended. CARRIED UNANIMOUSLY
Clr. Calhoun returned to the meeting at 11:05 a.m.
The meeting recessed from 11:07a.m. to 11:16 a.m.
Clr. Calhoun moved that, Policy 3-19-5 Rental of Vehicles, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Clr. Wittstock moved that Policy #3-21, Elected Official's Expense Allowance, be accepted as proposed and presented. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council adopt the following as Council's priority list as a guideline.
1. Mill rate Adjustments- March deadline - December 17th, 2013 Meeting
2. Grant Funding Restructuring - December 17th, 2013 Meeting
3. Dirt Trails - Develop policy for administration to implement
4. Hamlet Strategies
5. Regional Collaboration
6. Churchill Water Service Area, possible development top of hill Drumheller
7. Peace Officer Program
8. Three Hills Municipal Airport
9. Regional Water
10. Transportation Master Plan - Spring (June) 2014 CARRIED UNANIMOUSLY
That Council approve the third Tuesday of every month at 9:00 a.m. starting December 17th, 2013 for a Policies or Priorities meeting. CARRIED UNANIMOUSLY
Clr. Hoppins moved that Council meet with Acme Council on February 19, 2013 at 6:00 p.m. CARRIED UNANIMOUSLY
ASB Policy Amendments
Clr. Calhoun moved that Council approve the following policies: Weed Control-Weed Inspection & Enforcement; Weed Control- Public Land Weed Control; Weed Control- Private Land Weed Control; Weed Control- Seed Cleaning Plants Inspections and Licensing; Weed Control- Brush & Tree Control Road Allowances; Weed Control- Tree Removal from County Road Allowances; as presented and recommended by the ASB. CARRIED UNANIMOUSLY
Clr. Wittstock moved that Council accept 2014-2016 ASB Business Plan as presented by the ASB. CARRIED UNANIMOUSLY
Clr. Painter moved that Council approve the amendment of ASB Structure & Remuneration Policy as recommended and presented by the ASB. CARRIED UNANIMOUSLY
Clr. Holsworth moved that Council appoint Charlotte Johnson as the new ASB Ratepayer Member as recommended by the ASB for the term commencing on January 1st 2014 ending December 31, 2016. CARRIED UNANIMOUSLY
Clr. Keiver moved that Motion 594/10 be removed and that Administration be directed to not continue pursuit of the Bigelow Dam site. CARRIED UNANIMOUSLY
Occupational Health and Safety Internal Annual Audit
Clr. Wittstock moved that the 2013 Safety Audit be received for information. CARRIED UNANIMOUSLY
Clr. Calhoun moved that the Kneehill County Shop- Second Floor Development, tender results be awarded to the lowest qualified bidder. CARRIED UNANIMOUSLY
The meeting recessed from 12:08 a.m. to 12:47 p.m.
Clr. Hoppins and Debi Moon were not present when the meeting reconvened.
Council discussed Snowplowing School Bus Routes.
Clr. Painter moved that the CAO Report for November 2013 be received for information. CARRIED UNANIMOUSLY
BMO Bank of Montreal Farm Family Award Contíd
Clr. Calhoun moved to lift this agenda item from the table. CARRIED UNANIMOUSLY
Clr. Wittstock moved that Council select Matt and Tara Sawyer for the 2014 BMO Bank of Montreal Farm Family Award. CARRIED UNANIMOUSLY
Council and Committee Reports
Central Alberta Economic Partnership (CAEP) - Written report was submitted from Clr. Calhoun on the Central Alberta Economic Partnership AGM meeting she attended on November 27th, 2013.
Doctor Recruitment and Retention/Medical Clinic - Verbal report was presented by Reeve Long. Committee will be pursuing some new recruitment initiatives.
Clr. Holsworth moved that Council direct administration to create a letter to each of the physicians in the Three Hills and Trochu Medical Clinics advising them that the construction of the new medical clinic will be placed on hold until both clinics can agree on a consolidation plan and a binding commitment that both clinics will work under one clinic in Three Hills. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY
Clr. Calhoun moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY
Clr. Painter moved that Council receive the November 28th, 2013 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY
The meeting adjourned at 2:19 p.m.