Kneehill County Council Minutes - July 15, 2014

MINUTES OF THE JULY 15, 2014 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 5 - Bob Long, Reeve; Div. 3 - Jerry Wittstock, Deputy Reeve; Councillors: Div. 1 - Brian Holsworth, Div. 2 - Carol Calhoun, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: CAO Al Hoggan; Assistant CAO Laurie Watt; Recording Secretary Carolyn Van der Kuil; Director of Operations Pete McRae; Director of Planning and Protective Services Jerry Brett; Director of Finance Mike Morton; Communications Officer Debra Grosfield.
Reeve Long called the meeting to order at 8:30 a.m.
Additions to the Agenda - Ratepayer Meeting Overview.
Clr. Holsworth moved approval of the agenda as amended. CARRIED
Clr. Calhoun moved approval of the June 24, 2014 Council Meeting minutes as presented. CARRIED
Clr. Wittstock moved that Council receive the Operations Report as presented. CARRIED
Debi Moon, reporter for the Capital, entered the meeting at 9:07 a.m.
Rock Hill Road- RGE RD 21-3 (South of Hwy 27)
Clr. Holsworth moved that Administration begin the process to permanently close Rge Rd 21-3, south of Hwy 21. CARRIED
Councillor Calhoun moved that Council approves the Tax Cancellation Policy # 16-15 as presented. CARRIED
Clr. Calhoun moved that Council receive the January to April 30, 2014 Bank Reconciliation Reports as presented. CARRIED
The meeting recessed from 9:06 a.m. to 9:20 a.m.
Golden Acres Honey Products Ltd. - Direct Control District 3.
Clr. Wittstock moved that Kneehill County Council approves Development Permit Application 3444-14 with the following conditions:
1. The development must conform to the site plan, dated July 8, 2014 that was submitted with the application.
2. The Minimum Setback Requirements for this site are:
(a) 30.5 m (100 ft) from the rights-of-way of all other roads.
(b) Side Yard: 7.6 m (20 ft).
(c) Rear Yard: 7.6 m (25 ft).
3. All relevant Safety Codes Permits pertaining to Building, Private Sewage Treatment System, Gas, Electrical, and Plumbing must be applied for prior to any work being performed on site. Permits required may include, but are not limited to:
a. Engineered building design plans must be submitted with the required building permit to the satisfaction of the Safety Codes Officer (Building)
b. Additional washrooms and other plumbing needs, for the second-storey addition, may require upgrades to the existing Private Sewage Treatment System (PSTS) and therefore may require a PSTS permit.
4. The developer is responsible for making suitable arrangements with the utility companies for provision of services and/or necessary easements and ensuring all development is outside active utility rights-of-ways.
5. To the satisfaction of the Development Officer, the esthetics and finishing to exterior of the proposed second story must be compatible to that of the of the principle structure.
6. This development permit is subject to a 14 day appeal period commencing the date it is advertised in the local newspaper. Consequently, the permit becomes effective after this appeal period expires.
7. This permit is valid for a period of 1 year from the date of issue or the date of an approved decision of the Development Appeal Board. If at the expiry of this period the development or construction has not been commenced or carried out with reasonable diligence this permit shall be invalid.
Failure to comply with the conditions of this permit will render it null and void. CARRIED
Clr. Holsworth moved that Council accept Administration's recommendation to revise the dates for the Strategic Planning sessions as requested. CARRIED
Kneehill Health and Wellness Funding Request
Clr. Calhoun moved that Council approve sponsorship in the amount of $1,500 to the Kneehill Area Wellness Centre program for a period of three years commencing on January 1, 2015. CARRIED
Clr. Hoppins moved to provide sponsorship to the ADOA Conference being held in Canmore, AB on September 28 to October 1, 2014 in the amount of $1,500. CARRIED
Clr. Calhoun moved that Council provides support to the Three Hills Thrashers Junior "B" Hockey Club, by sponsoring the "Friends of Thrashers" sponsorship level in the amount of $350.00 with the two season tickets being donated to KidSport. CARRIED
New Medical Clinic and Administration Building Draft Design Approval
Clr. Hoppins moved to table this agenda item until later in the meeting. CARRIED
Village of Acme Request
Clr, Calhoun moved to send a letter to the Village of Acme advising Council that Kneehill County presently does not have the capacity to assist with their request but to remind the Village that they may use the Regional Urban Sustainability Grant Operating funds to look into private consultants that specialize in Municipal Government to assist with their needs. CARRIED.
Councillor Wittstock moved that Council authorize the attendance of the Reeve to attend the Sundre Petroleum Operators Group and Alberta Energy Regulator meeting on Thursday, July 17, 2014. CARRIED
Council discussed the 2014 Ratepayer format.
The meeting recessed from 10:44 a.m. to 10:56 a.m. Clr. Keiver was not present when the meeting reconvened.
Council and Committee Reports
Drumheller and District Solid Waste - A written report was submitted by Clr. Calhoun on the meeting she attended on June 19, 2014 in Drumheller.
Agricultural Service Board - Unapproved minutes were provided from the June 19, 2014 meeting.
Joint Municipal Planning Commission - Unapproved minutes were provided from the June 20, 2014 meeting.
Kneehill Regional FCSS - Approved minutes from the May 15, 2014 meeting and Unapproved minutes from the June 26, 2014 meeting were provided.
Doctor Recruitment and Retention - Unapproved minutes were provided from the May 20, 2014 meeting.
2014 Farm Family Award Ceremony - Written report was submitted by Clr. Wittstock on the Farm Family Award Ceremony he attended on July 7, 2014 with the Sawyer Family.
Kneehill Regional Partnership Steering Committee - Unapproved minutes were provided from the June 16, 2014 Steering Committee meeting.
Three Hills Parade - A verbal report was given by Clr. Wittstock on the Three Hills Parade that was held on Saturday, July 12, 2014 and Anderson Park Opening Ceremony.
Clr. Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED
Debi Moon left the meeting at 11:06 a.m.
Clr. Hoppins moved that Council receive the Correspondence Report as presented. CARRIED
Clr. Wittstock moved that Council receive the July 15th, 2014 Council Follow-Up Action List as presented for information. CARRIED
Clr. Calhoun moved that Council go into In-Camera at 11:16 a.m. CARRIED
Clr. Calhoun left the meeting at 11:17 a.m.
Clr. Calhoun entered the meeting at 11:45 a.m.
Clr. Painter left the meeting at 12:50 p.m.
Clr. Calhoun moved that Council go out of In-Camera at 12:45 pm. CARRIED
New Medical Clinic and Administration Building Draft Design Approval Cont'd.
Clr. Hoppins moved to remove this agenda item off the table. CARRIED
Clr. Holsworth moved that Council approves the draft design as submitted and that Administration be directed to go to the tender stage with this project, with tender openings to be completed during a regularly scheduled Council meeting.
Clr. Hoppins requested a recorded vote.
Councillors Painter and Keiver were absent from the vote.
IN FAVOUR: Reeve Long, Clr. Calhoun, Clr. Wittstock, Clr. Holsworth.
OPPOSED: Clr. Hoppins.
CARRIED
Motions from In-Camera
Clr. Hoppins moved that Administration is directed to complete the recommended action that was discussed in-camera regarding the legal issue. CARRIED.
Clr. Hoppins moved that Council direct administration to complete the recommended action as amended regarding the contractual issue discussed in-camera.
Clr. Calhoun abstained from voting due to a fiduciary interest. CARRIED
The meeting adjourned at 1:30 p.m.