Kneehill County Council Minutes - December 14

MINUTES OF THE DECEMBER 14, 2010 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT: Div. 2 - Carol Calhoun, Reeve; Div. 5 - Bob Long, Deputy Reeve; Councillors: Div. 3 - Jerry Wittstock, Div. 1 - Brian Holsworth, Div. 4 - Glen Keiver, Div. 6 - Ken Hoppins, Div. 7 - Bobby Painter.
ADMINISTRATION PRESENT: CAO Kevin Miner; Assistant CAO Laurie Watt; Recording Secretary Barb Long.
Reeve Calhoun called the meeting to order at 8:30 a.m.
The following amendments were made to the agenda: Additions:New Administration Building, Bigelow Dam, Trochu Elks Invitation, Badlands Ambulance Service, Canadian Badlands Ltd., Agricultural Plastics Recycling, Town of Three Hills Christmas Party & Girls Volleyball Provincials, Central Alberta Association of Municipal Districts & Counties (CAAMDC).
Clr. Hoppins moved approval of the agenda as amended. CARRIED
Clr. Holsworth moved approval of the November 23, 2010 minutes. CARRIED
Mike Morton, Director of Financial Services, entered the meeting at 8:45 a.m.
Clr. Hoppins moved that Council approve the 2011 Operating Budget excluding the wages and salaries component. CARRIED
Clr. Painter and Clr. Long declared a possible pecuniary interest and left the meeting at 8:50 a.m.
Clr. Holsworth moved that Council approve the 2011 Operating Budget. CARRIED
Clr. Long and Clr. Painter re-entered the meeting at 8:55 a.m.
Clr. Holsworth moved that Council approve the 2011 Capital Budget. CARRIED
Mike Morton reviewed the Estimated Reserve Use Report with Council.
Pete McRae, Director of Operations, and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9:00 a.m.
Mike Morton reviewed the 2011-2012 Cash Flow Projection Report with Council.
Debi Moon, reporter for The Capital, entered the meeting at 9:10 a.m.
Clr. Hoppins moved that Council receive the 2011-2012 Cash Flow Projection report and the Estimated Reserve Use report as information. CARRIED
Mike Morton left the meeting at 9:25 a.m.
Pete McRae, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also discussed:
* Kirkpatrick WSA - A hold back is in place to ensure Kneehill County will not be held financially responsible for the below standard pumps that are being replaced.
* Sand/Salt Shed - Should be operational by the end of December 2010.
* Gravel - Investigating the possibility of 40,000 tonnes of gravel available just outside of Kneehill County.
* Operations was requested to check into the following and advise Council of their findings:
* The surface width of the County roads off of the newly constructed portion of Highway 9.
* Snow removal policy options for private driveways to be discussed at a future Council meeting.
Clr. Long moved the Operations Summary Report as presented.
Pete McRae and Brandy Hay Evans left the meeting at 9:42 a.m.
The meeting recessed from 9:43 a.m. until 9:52 a.m.
Clr. Painter was not present when the meeting reconvened.
Jerry Brett, Senior Planning and Development Officer, was present when the meeting reconvened.
Business Arising from Previous Minutes - Integrated Community Sustainability Plan (ICSP) - The objectives and the goals and strategies for completion of the ICSP were reviewed and summarized.
Clr. Painter entered the meeting at 9:55 a.m.
Clr. Hoppins moved that Council adopt the Kneehill County Integrated Sustainability Plan as presented. CARRIED
Jerry Brett left the meeting at 9:56 a.m.
Clr. Wittstock moved that Council accept the November 2010 Bank Reconciliation as presented. CARRIED
Clr. Long moved third reading of Bylaw 1618, that being a bylaw to establish two new sub-classes under residential assessment, Residential General and Residential Recreational. CARRIED
Badlands Community Facility Funding
Clr. Hoppins moved that Council reaffirm the November 23rd Motion #569/10, approving the provision of one-time capital funding, in the amount of $100,000.00 towards the building of the Badlands Community Facility located in the Town of Drumheller. CARRIED
Provincial Fundraising Functions and Political Contributions -Regulations Covering Municipalities (Election Finances and Contributions Disclosure Act)
Clr. Hoppins moved that Council receive as information. CARRIED
A lengthy discussion ensued regarding the proposed new administration building.
Clr. Holsworth moved that Council direct Administration to prepare a reverse timetable for presentation at the 2011 ratepayer meetings in preparation for proposed construction of a new Administration Building in 2012. MOTION DEFEATED
Clr. Painter moved that with Council's vision to build a new administration building, Administration be directed to prepare timelines and information for the 2011 ratepayer meetings to allow for public engagement and consultation.
Clr. Long moved a friendly amendment be added to Motion #585/10 by adding ìbased on the needs assessment studyîat the beginning of the motion.
A vote was taken on the amended motion. CARRIED
Jerry Brett, Senior Planning and Development Officer, and James Hanger entered the meeting at 11:09 a.m.
Presentations - Crocus Coulee Estates: Jerry Brett distributed a package to Council providing background information regarding the proposed redesignation of land to allow for a multi-lot development, Crocus Coulee Estates, located at the SW 30-31-23-W4.
Jim Hanger, a principal for the Crocus Coulee Estates proposed development, updated Council on the elements and relative costs of approximately $115,000 required for providing an Area Structure Plan. To alleviate some of the financial risk Mr. Hanger requested Council consider postponing all or a portion of the requirements of an ASP until after approval is given for redesignation. Council expressed concern regarding the risk to the County by doing the redesignation prior to having information from the Area Structure Plan. Mr. Hanger was advised that keeping in mind protection for the County, Council will check with the Planning department to determine the exact information that they have required to be included in the Area Structure Plan prior to proceeding with the redesignation. Mr. Hanger would be advised of the decision if all of those items do indeed need to be included.
Mr. Hanger also expressed his disappointment with the lack of communication from the County regarding notification to the principals of Crocus Coulee Estates of the time and place for the Public Hearing and also that there were no ads in the paper. Council advised that Administration would look into this matter.
Jim Hanger and Jerry Brett left the meeting at 11:30 a.m. and further discussion ensued.
Clr. Hoppins moved that a complete Area Structure Plan must be provided by Crocus Coulee Estates prior to the project being considered for rezoning.
The meeting recessed from 11:45 a.m. until 11:49 a.m.
Jerry Brett, Senior Planning and Development Officer, was present when the meeting reconvened to discuss with Council the requirements of an Area Structure Plan and the need to have all the information prior to making a decision on the rezoning of Crocus Coulee Estates. CARRIED
Jerry Brett left the meeting at 11:53 a.m.
Reeve Calhoun moved that Council direct Administration to amend Policy #14-12B to add another option for payment of a riser fee and bring back to a future Council meeting. CARRIED
Laura and Larry West Letter of Concern
Clr. Wittstock moved that Council direct Administration to prepare a letter of response for review and signing by Reeve Calhoun. CARRIED
Meet and Greet Supper Session - Reeve Calhoun moved that Council direct Administration to arrange a supper meeting with the Village of Linden for March 29th with the venue to be decided in consultation with the Village of Linden. CARRIED
The meeting recessed for lunch from 12:10 p.m. until 12:35 p.m.
Debi Moon, reporter for The Capital, was not present when the meeting reconvened.
Single Land Title with Multiple Residences :Pre-Design - Water Policy #14-11B
Clr. Long moved that Council approve Policy 14-11B as presented and referencing Motion #231/05. CARRIED
Torrington Arena Funding Request
Clr. Hoppins moved that Council approve a donation, in the amount of $10,000, to assist with the repair of the Torrington Arena ice plant with the funds to come from contingency. CARRIED
Clr. Long moved that Council authorize the attendance of Clr. Painter at the December 19th Trochu Elks Elevator Dedication Ceremony to bring greetings on behalf of Kneehill County. CARRIED
Bigelow Dam
Clr. Holsworth moved that Council direct Administration to pursue acquiring the Bigelow Dam site with copies of any correspondence sent to MLA Richard Marz. CARRIED
Council and Committee Reports
Boom Town Trail - Clr. Keiver presented a written report on the November 29th meeting held in Delburne.
Sunnyslope Water Service Area Open House Council discussed the Sunnyslope Water Service Area Open House held at the Sunnyslope Hall.
Kneehill Housing Commission - Reeve Calhoun presented a written report on the December 2 meeting.
Kneehill Ambulance Society - Reeve Calhoun presented a written report on the ambulance meeting held on November 30th and the Appreciation and Farewell event held in Linden on November 27.
Doctor Recruitment & Retention Committee - Clr. Long presented a written report on the December 8 meeting.
Clr. Hoppins moved that Council approve leaving the surplus of $11,556.36, in the Clinic Shortfall Account. CARRIED
Kneehill Regional Family and Community Support Services (FCSS) - Clr. Holsworth presented a written report on the FCSS meeting of December 9 and the FCSSAA provincial conference.
Badlands Ambulance Society - Clr. Long verbally reported on the Badlands Ambulance meeting that he had attended.
Canadian Badlands Ltd. - Clr. Long verbally reported on the recent Canadian Badlands meeting he had attended.
Clr. Hoppins moved that Council direct Administration to actively pursue possible Community Adjustment Fund grant dollars for enhancement at the Orkney Viewpoint. CARRIED
Ag Plastics Recycling ñ Reeve Calhoun presented a written summary report of the Ag Waste Plastics Stakeholders Meeting held on December 8th and attended by Bowen Clausen, the Assistant Agricultural Fieldman.
Town of Three Hills Christmas Party & Girls Volleyball Provincials - Reeve Calhoun reported on the Three Hills Christmas Function and the Volleyball Provincials that she had attended on behalf of Kneehill County.
Central Alberta Association of Municipal Districts & Counties - Reeve Calhoun summarized the CAAMDC meeting held on December 10 updating Council on upcoming events and highlights from the member municipalities.
Clr. Painter moved that Council receive the Council and Committee Reports. CARRIED
Clr. Holsworth moved the meeting go in camera at 2:00 p.m. CARRIED
Clr. Painter moved the meeting rise from in camera at 2:07 p.m. CARRIED
Clr. Hoppins moved that Council receive the Correspondence Report as presented. CARRIED
Clr. Long moved that Council receive the Business Pending and Summary reports. CARRIED
The meeting adjourned at 2:10 p.m.